Skip to Main Content

Academic Staff - Reading List: Preparing PDFs for Reading List

Preparding PDFs for Reading List

It is important that PDFs placed in Reading List are of high quality so that students using assistive technology (for example, Text-to-Speech Recognition software) are not disadvantaged in any way. 

To achieve a high quality PDF, please use the features of Adobe Acrobat Pro to perform the following actions:

  • Text Recognition so that Text-to-Speech recognition software can function effectively
  • Crop pages as necessary, thereby creating a consistent and visually appealing document as well as removing dark edges around pages which can reduce the effectiveness of Text-to-Speech software.

1.  To perform Text Recognition and straighten the document

Open the PDF and click on Tools and the Enhance Scan icon


Under Enhance, click "Scanned Document"  This will convert all the text into a readable format and will also straighten pages.




The page may need to be cropped to remove any unwanted areas of the page. Cropping pages can help you create consistency within a PDF composed of pages of different sizes.

Open the PDF and click on Tools and the Edit PDF icon

Click on the Cropping tool icon

Holding down the left mouse button, drag a rectangle on the page you want to crop.  If necessary, drag the corner handles of the cropping rectangle until the page is the size you want

Press Enter or double-click inside the cropping rectangle.

The Set Page Boxes dialog box opens, indicating the margin measurements of the cropping rectangle and the page to be cropped. As you have defined your cropping area, no changes should be required.

To crop additional pages set the page range or click All under Page Range then click OK.