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Academic Staff - Reading List: Add book pages to Reading List

Add Book Pages to Reading List

This guide is for adding chapters and or excerpts from book.  Only one chapter or 10% from each book across all editions, unless markedly different, are allowed to be active at one time.

If the library does not have a subscription to the journal article, conference paper or book chapter you wish to include as an electronic reading you will need to provide a PDF when you enter the reading on the reading List.

If you require multiple chapters from the same book, you can change the "Duration" so chapters are available for different weeks during the semester.

If these are pages not already on Reading List, a new record will need to be created ‘from scratch’.  You will need to have the book details on hand to fill in the fields manually.  Please complete as much information as possible as this will assist in creating a complete citation that the students will be able to refer to once the item is added to Reading List.



Click on Add from the top menu buttons.  A drop down menu will appear, click on New book reading as illustrated below:



Choose the Duration that the reading will be available, this can be a semester or a year, or any date range you deem appropriate.

Set the Reading Importance.

Core readings are usually mandatory readings therefore we suggest that page excerpts are not identified as Core.  If you wish for page excerpts to be CORE, please notify library staff in the FOR LIBRARY field and  Library staff will organise this approval with the Associate Dean of Teaching and Learning.  These readings will appear in the Handbook.

Required and Optional require no further permissions and can be used at your discretion.

The For Students field can be used for instructions to students.  You can also use this field to add the citation as there is no guarantee the System generated one will be correct.






The source document fields are on the left hand side of the screen.  These are the book details. 

Be Aware : If the chaper you are submitting is by an AUTHOR in an EDITED book, the author field must be used for the author of a chapter within an edited book.
Please then fill in the Editor(s) field - this field is used when the book is compiled by editors.
This difference is important for the system to generate a correct citation for Chapter/author in an edited book.

Fields with a red asterisk are mandatory and must be filled in.

The Place field is not mandatory but we suggest you fill it in so the system generated citation for the item will be complete.



The right hand side of the form is where you complete details of the reading, and how it can be accessed.

Select the Genre of your reading.  In this case, Book Chapter or Book excerpt.


The Kind field offers a choice of File, Link or Locate. 

If you are adding a PDF, please make sure your submission follows Copyright Guidelines (chapter or 10%, whichever is greater).
Choose FILE and a ‘browse’ button will appear.  Upload this from your computer.

If you are linking to an ebook held by ECU, you can link from ECU WorldSearch to the individual book which will then show the available locations (ie. on campus or ebook). Use ECU WorldSearch to see whether the ECU Library holds the resource

Find the record of the book and click on Share > Record link on the right hand side of the page (see image below). 

Copy the link and paste into your Kind > Link field.


Click on the Paginated button, a field will appear for the page numbers of your item.

Click SUBMIT when all fields are filled in.



Sometimes a book may already be in the Reading List and being used for a different unit.  When this is the case, the system will suggest items that match your new reading.  If one of the suggestions is the item you require, you can click the square button with a tick.

If the suggestions are not what you require, click “Proceed with request”



Click on the title of the Reading to see the Citation.

To see the dates the reading is available to students, hover over the Status (eg Active).

Buttons to the right of the title enable you to Edit (this is restricted to editing Student Notes only), View the reading and Views, the number of times the reading has been clicked on by students.








Only items with a status of ACTIVE can be seen by students. 


Submitted: item has been sent to library staff.

Needs review : Usually missing mandatory fields, use the edit button to fill in what is required.

Processing : your item is being worked on by library staff, either requesting a purchase if the library doesn’t own the item or seeking the Dean’s approval for a Core Reading.

Pending : This is ready to become Active on its pre-determined date.

Active : Available for students

Rejected : request has been rejected.  Hover over this status for the reason, which will be provided by library staff.  You will also get an email informing you of the rejection and the reason why.

Removed : request was rejected while active.  You will be emailed with a reason why this may occur.

Expired : The pre-determined ‘end’ date of an item has been reached and the item is no longer available to the students.