EndNote Fields
When you create or edit a reference in EndNote, you will choose a reference type (e.g. Journal Article, Book) that matches your source. Each reference type has labelled fields (e.g. Author, Year, Title) to guide you in adding the necessary information for your source.
This section shows how to fill out several common EndNote reference types to display properly using APA 7th style.
Before you begin, make sure you know what your reference should look like in APA 7th style. Check the reference summary panel when you make any changes to ensure that your reference looks correct. If you have imported a reference into EndNote and the output looks wrong, edit the reference to delete extraneous information.
Note: it's useful to choose the right reference type for your sources in order to allow you to switch styles more easily, but sometimes you need to choose an incorrect reference type in order to get your reference to display properly. If you are citing a source that requires a bracketed description, such as an infographic or lecture notes, try the Report reference type - even if it is not a report.
Common Reference Types
The images below each example show what was entered into EndNote for that reference. Some fields have been deleted to save space.
Type |
Example |
Fields & Notes |
|---|---|---|
Journal article |
Author, F. I., & Second Author, G. N. (YYYY). Title of the journal article. Journal Title, x(y), xx-yy. https://doi.org/10.xxxx/xxxxxx
|
Reference Type: Journal Article. Use: Author, Year, Title, Journal, Volume, Issue, Pages/Article Number, DOI. Author - each author on their own line in the format Last Name, First Middle Title - using sentence case capitalisation Journal - the full name of the journal/periodical, in title case capitalisation. If your journal title looks correct here but appears in your reference with incorrect capitalisation in your references, check the capitalisation for this journal in your Journals Term List Pages or Article Number - the page range for the article. If the article has an article number instead of page numbers, delete any text in the Pages field and use the Article Number field instead DOI - in the format 10.xxxx/xxxxxx (delete anything before the 10) |
Book chapter |
Author, F. I. (YYYY). Title of the chapter. In E. Editor (Ed.), Book title (xth ISE ed., pp. xx-yy). Publisher.
|
Reference Type: Book Section. Use: Author, Year, Title, Editor, Book Title, Publisher, Pages, Edition. Optional: Volume, DOI. Author & Editor - each author or editor on their own line in the format Last Name, First Middle Title & Book Title - using sentence case capitalisation Pages - the page range for this chapter Edition - write just the number in ordinal form (e.g. 6th) and any words that are part of the edition (such as 6th ISE or 6th Australian). Do not include the word or any abbreviations of the word edition. Do not include edition if it's the first edition DOI - in the format 10.xxxx/xxxxxx (delete anything before the 10), if a DOI exists |
Government report or PDF document |
Government Department. (YYYY). Title of the report or document (Cat. No. 1234.5). https://www.dept.gov.au/document.pdf
|
Reference Type: Report. Use: Author, Year, Title, Report Number, Publisher, URL. Author - individual authors as above; if the author is an organisation or a group, write their full name followed by a comma: Organisation's Name, Publisher - if the publisher is the same as the author, leave this field blank. If the author is an individual or a smaller group within a larger organisation, write the organisation's full name here in the format shown above: Organisation's Name, Report Number - if a report number or version exists, include the type of report number it is with the spacing and capitalisation you would like to appear (e.g. Cat. No. 1234.5, AS ISO 31000:2018, Version 8.1) |
Webpage |
Government Department. (YYYY, Month Day). Title of the webpage. Website Name. https://www.dept.gov.au/pagename.html
|
Reference Type: Web Page. Use: Author, Year, Title, Publisher, Last Update Date, URL. Optional: Access Date. Author - each author on their own line in the format Last Name, First Middle or Organisation's Name, - if you leave the author blank, the title will be used in your reference in its place. Follow APA rules to determine the author Year - write only the year here. If there is no publication date for this page, write n.d. Publisher - the website name, if different from the author Last Update Date - for pages with a full publication date, write the month & day here in the format Month DD (e.g. June 19). This will ensure both in-text & end-text references show the date correctly Access Date - for webpages with frequently-changing information only, include the date you accessed the page here in the format Month DD, YYYY |
Which Fields Are in Use in My Output Style?
Important: Use this for information only, unless you are familiar with editing EndNote output styles.
You can find instructions for how to use a referencing output style in EndNote by going to Tools > Output Styles > Edit "APA 7th" (or choose the style you're curious about). A style editor will open with information about this style, including comments & limitations that apply to the style.
You can learn which fields are in use and how each reference type is formatted by looking at the left-side menu in the style editor, under Bibliography > Templates.
Here is an example of how the formatting within EndNote's templates looks. This is the Web Page reference type:
If a field is not mentioned in this template, it will not appear in your reference in this output style.
If your output style has no template for a reference type, then it will display an error message instead of a reference:
[Record #xxx is using a reference type undefined in this output style.]
If you see this, switch your reference type to something else (e.g. from Government Document to Report).